Terms and Conditions

[RE: TRIPS TO SAUDI ARABIA FOR UMRAH & HAJJ ]

Mission Statement

  1. May we at Sky Direct Travel Ltd congratulate you on your intention to visit the Noble House of Almighty Allah and the Masjid of his beloved Prophet Saw.
  1. It is indeed a very noble intention and a Journey to the 2 Holy Cities of Makkah and Madinah is undoubtedly the most uplifting and spiritual journey that any Muslim can undertake.
  1. We at Sky Direct Travel undertake to do our human best to make this journey a comfortable and rewarding one for you.
  1. It is [Inshallah] unlikely that you will encounter any problems therein. However with any Journey and Travel, especially to countries in the Middle East, occasionally things can and sometimes do go wrong.
  1. In the unlikely event they do, we direct your careful attention to the terms and conditions below.
  1. Please read them carefully and make sure you and any companions travelling with you fully understand their contents.
  1. By reading this document below, you confirm that you (and each of your companions, if travelling with others) have read and understood the provisions herein and agree to be bound by them in the resolution of the contractual arrangements now made between us.

Payment

  1. No booking will be taken unless a deposit of 50% per passenger is paid at the time of booking.
  1. The full cost of flights must be paid for as soon as the tickets are provisionally retained. If full payment is not received at the time the booking is confirmed no tickets will be issued and the booking will be vacated.
  1. The cost of the tour package (minus the flights) must be paid for no later than 7 days from the date booking arrangements are confirmed.
  1. Failure to make payment at the due time will lead to the travel contract being terminated and the passenger/s will become liable for cancellation fees / charges as set out herein.

Booking Fees / Administrative Costs in the event of a cancellation prior to Departure.

  1. This will depend on the time cancellation is made.
  1. Please note that the arrangements in Saudi Arabia for pilgrimage (Umra / Hajj) depend entirely on prior bookings made by us of Hotels, Flights and the making of pre-paid arrangements for catering, laundry and internal transportation and transfers etc.
  1. For these arrangements to be effected by us as a Tour Operator in the UK, we have to pay authorities, agencies and organisations within Saudi Arabia in advance and usually at significant costs in order to secure and block book these facilities before any of these facilities can be offered by us for onward supply to our customers, YOURSELF/VES.
  1. Once we have made pre-payment for these facilities our funds are non-refundable in accordance with Local Saudi Law and Custom.
  1. Against this background the following provisions will apply to cancellation as follows:
    1. In the event of any cancellation from the date of the booking herein, up to and prior to 30 days from the intended date of Travel we will apply a cancellation fee of £100 per passenger irrespective of age. [Please note that any deduction made by the Airline for cancellation of tickets / refunds will be subject to its standard terms and conditions and any penalty applied by the airline will be separate from our cancellation fee. Note also that some Airline tickets are non-refundable.]
    2. In the event of a cancellation made within 30 days of the intended date of Travel, we will:
      1. Not be able to provide any refund of the Hotel/Food/Transfer elements of your package
      2. As Far as the Flights element of your package is concerned we will endeavour to obtain a refund from the Airline concerned if you made the flight booking through us. Such endeavour to obtain a refund by us will be dependent upon the Standard Terms of Carriage of the relevant Airline and will be subject to any cancellation fee / penalty applied by them in accordance with their terms of carriage.
      3. If the cancellation is made in the event of Death and or a serious medical condition which is certified by a doctor of CONSULTANT STATUS to be such so as to render the traveller unfit to travel then we will make every reasonable endeavour to recover as much of the costs of i and ii above.
      4. In order to assist us in making such reasonable endeavours to obtain a refund on your behalf we will require a certified copy of a death certificate and or a medical report from a Consultant who is able to fully set out the nature and extent of any medical condition arising and who additionally confirms that in his/her expert clinical opinion the passenger will be unfit to travel on the relevant date concerned.

Umrah/Hajj Visa

  1. We will make every reasonable endeavour to obtain a VISA from the Saudi Arabian Government / Embassy on your behalf.
  1. This is an administrative process over which neither we nor our agents have any direct influence or control.
  1. The issuing of TRAVEL VISAs is entirely under the control of the Saudi Arabian Government, Its Ministry of Foreign Affairs and / or its Embassy in the United Kingdom.
  1. Similarly the issuing of TRAVEL VISAs is subject to Saudi Arabian Legal provisions, regulations, fees (declared or hidden) and quotas.
  1. As it has happened in recent times (Ramadhan 2013), such legal provisions, regulations, fees and quotas are prone to be changed at any time and often with little or no notice.
  1. Whilst we will take every reasonable step to obtain a visa on your behalf we cannot be held responsible if the arrangements you make with us are frustrated as a result of delays in and / or the refusal of the Saudi Arabian authorities to ISSUE a Travel Visa.
  1. In the event of a declared fee, being applied BY OR AT the Ministry of Foreign Affairs to issue a MOFA serial number (essential for the VISA PROCESS) then the passenger will be responsible for the payment of such a fee, without which payment we will not be able to obtain a Travel Visa.
  1. The booking arrangements made by us on your behalf and in particular those relating to duration of stay in the Holy Cities and outbound and inbound flights is subject to Saudi Arabian Laws and regulations made from time to time. We will ensure our bookings are made in accordance with such provisions.
  1. If a passenger insists on making travel plans which contravene the applicable VISA Law and REGULATIONS then in the event of difficulties, refusal to travel and penalties arising or being applied either at UK Airports and / or within Saudi Arabia – then all liability for such sanctions will rest with the passenger/s and not us or our approved / authorised agents.

Matters relating to the Period within the Holy Cities – Saudi Arabia

Hotel food

  1. We will take every reasonable step to provide the meals indicated in your booked package.
  1. To this end we are dependent upon the facilities made available to us and our staff / agents at the hotels concerned.
  1. It is typical for such hotels to seek to accommodate a number of Tour Groups at one and the same time particularly during Ramadhan and Hajj Seasons.
  1. We have no direct influence or control over the allocation of space, kitchen time or sitting space within the hotel restaurant areas.
  1. We urge all our passengers to exercise restraint and patience at such times remembering always the sanctity and respect necessary for the Holy Places and fellows visitors thereto.

Laundry

  1. We will provide a complimentary laundry service if indicated in your package.
  1. Such service is dependent upon the use of Saudi based laundry agents and facilities.
  1. Any loss of or damage to clothing will not be our responsibility.
  1. Whilst Loss and Damage is not common, we urge all our passengers not to send for laundry any valuable / delicate items for laundry in the event of accidental loss or damage

Internal Transportation

  1. Transport is arranged on our behalf by the Saudi Arabian pilgrim transport company who at all times retain control of the type of transportation made available, the availability of seating, the times of arrival and departure and luggage carrying facilities etc.
  1. We urge all our passengers to follow our instructions in this regard and exercise appropriate patience and restraint.
  1. If private transportation has been booked with us and you wish to cancel, you must notify sky direct travel 5 days before your booking date. If you fail to do so you will not be entitled to any sort of refund.

Zam Zam

  1. N.A.

Hotel Maintenance

  1. Hotel maintenance and Housekeeping is at all times the sole responsibility of the Hotel, Its staff and authorised contractors.
  1. Passengers are advised to contact Hotel Reception / Housekeeping / Maintenance Manager and or Duty / General Manager of the Hotel in the event of any problems.

Threatening /abusive / violent conduct and behavior

  1. Such behavior directed towards us, our staff, partners and / or agents will not be tolerated under any circumstances. Any one guilty of such behavior will be expelled from the tour party / hotel forthwith and the travel contract will be immediately terminated.

Declaration

  1. I confirm that I have read and understood the terms and conditions set out above. I agree to be bound by them and understand that my contractual arrangements will be determined in accordance with these terms and conditions.

RE: Flights and Hotels

User agreement between the user (User, you) and Sky Direct Travel Ltd. Please read these terms and conditions of use (Terms and Conditions) before using www.skydirecttravel.co.uk website (Site) and making any booking.

You consent to the Terms and Conditions when you use the Site, without qualification. If you disagree with any part of the Terms and Conditions, you may not use the Site in any way or make a booking.

All correspondence regarding customer service or your booking should be sent.

Your Contract

Your contract will be with Sky Direct Travel Ltd. For your financial security Sky Direct Travel Ltd holds an Air Travel Organisers License. When booking travel arrangements our contract with you begins when we tell you your booking is confirmed either by telephone, fax or email. Once the contract is made we are responsible for providing the travel arrangements you have booked and you are responsible to us to pay for them. In parties of two or more people the person who makes the booking, by signing the booking form or otherwise contracting as telephone order with us, accepts responsibility for making payments to us for all members of the party.

If we, or the suppliers identified on your ATOL certificate, are unable to provide the services listed (or a suitable alternative, through an alternative ATOL holder or otherwise) for reasons of insolvency, the Trustees of the Air Travel Trust may make a payment to (or confer a benefit on) you under the ATOL scheme. You agree that in return for such a payment or benefit you assign absolutely to those Trustees any claims which you have or may have arising out of or relating to the non-provision of the services, including any claim against us, the travel agent (or your credit card issuer where applicable). You also agree that any such claims may be re-assigned to another body, if that other body has paid sums you have claimed under the ATOL scheme.

Your Financial Protection

All monies paid by you for the flights or air holidays booked are ATOL protected by the Civil Aviation Authority. Air Nigeria is not protected under the ATOL scheme.

Payments

Full payment for all products including promotional and offer fares based on foreign currency are required at the time of booking regardless of the product arrangements being confirmed. In the event that the Company is unable to obtain confirmation and cannot offer an alternative, a refund will be issued. The Company will not accept responsibility for cash sent through the post. The company reserves the right to pass on any charges relating to returned cheques and credit card charge backs. Taxes and fuel surcharges do fluctuate and all bookings are subject to additional charges as these are consolidated contract fares with special conditions. You will be advised if additional monies are due. Payment can be made by all major Credit Cards. The Company reserves the right to charge you in addition for any handling fees incurred by us in relation to bookings made by credit or charge card. You will be notified of the relevant charges prior to issue of a confirmation invoice. If your travel documents are being paid for with a third party credit/debit card we will require written authorisation to be provided by the cardholder. We would also like to draw your attention to the purchase of products by credit or debit cards where payment does not take place in person.

Deposits

At the time of booking you must pay a deposit, the amount of which varies from £100 per person up to the total holiday cost, depending on the type of booking, and pay any balance of the cost of the holiday no later than 8 weeks before departure. If you book inside 8 weeks of departure full payment is required at time of booking. If you do not make the required payments your booking will be cancelled. If you have paid a deposit and fail to pay the balance on time you will lose your deposit. Fares are not guaranteed until full payment has been received.

Balance – You need to pay the balance by the due date. It is very important that you pay balance payments when due because failure to do so may lead to the cancellation of your holiday/flights and still leave you liable to pay cancellation charges. Where an extra “booking charge” applies it will be advised at the time of booking. Until full payment has been received the price of your booking may increase as a result of fuel or other surcharges which may be imposed by suppliers.

Amendments & Cancellations

  • Air Reservations

Many scheduled and most discounted airfares, carry amendment and cancellation fees sometimes up to 100%. It is important that all customers’ check the fare rules prior to confirming their reservations detailed under the fare quote. Click through for further details on full fare notes. Amendments and cancellations cannot be processed until the original tickets have been returned. Refunds are processed as quickly as possible. Generally totally unused tickets can be processed by SkyDirectTravel within 5 working days, but may then take between 12-14 weeks to appear on your credit card statement. In the meantime, many card issuers will allow the item to be placed in dispute to avoid interest charges. Sky Direct travel Ltd accepts no liability for interest charges incurred for outstanding refunds. For scheduled air fares, an administration fee of £110 per ticket will be applied to all amendments and cancellations in addition to the airline’s standard fees. Partially unused tickets may have to be returned to the issuing airline to calculate the refund due (if any) which normally takes 6-12 weeks to process. In some isolated cases this can take up to 12 months. Tickets issued for discounted air fares are subject to an administration fee of £160 in addition to the charges applied by the airline.

  • Hotel Reservations

Hotels have varying cancellation policies varies and most of the hotels are non-refundable. Ask our travel consultant for more details. 

Alterations By The Company

Although the Company makes every effort to ensure that published descriptions are correct, it does not own or operate airlines and other suppliers and cannot control or prevent changes. The Company therefore reserves the right to change the description of any flight and/or ground service before you book, in which case you will be told before a confirmation invoice is issued. Although under no obligation to do so, the Company will endeavour to notify all changes before departure if it is practicable to do so. No compensation is payable by the Company in such cases. Should a schedule change occur to your itinerary after full balance/ticket issue, on either the outbound or return flights the relevant suppliers decision will be final and Sky Direct Travel Ltd amendment charges may apply.

Cancellation By The Company

  • Holiday arrangements excluding packages

In the unlikely event that a booking has to be cancelled a full and prompt refund will be made of all monies paid to the Company less any insurance premiums and amendment fees. No compensation is payable.

  • Packages

The Company reserves the right to withdraw or cancel the service on offer. If the booking is cancelled before departure for any reason other than non-payment by you, then you will be offered the choice of purchasing another arrangement from the Company. Any price differences will payable/refundable as applicable, or of receiving a full refund of all monies paid to the Company (except insurance premium and any amendment fees). In addition, unless the cancellation has been caused by “force majeure” or “low bookings” (defined in Clause 6 below) compensation will be paid on the scale set out in Clause 4 above. The Company will never cancel a package within 30 days of departure except for reasons of “force majeure” (check below).

Force Majeure/low Bookings

  • Force Majeure

Includes war, threat of war, riot, civil disobedience or strife, industrial dispute, terrorist activity, natural or industrial disaster, fire, adverse weather conditions, level of water in rivers, technical or maintenance problems with transfer, unforeseen operational decisions of air carriers such as changes of schedule, or any unforeseeable or unavoidable event beyond the Company’s control.

  • Low Bookings

Is where the number of persons who have booked a particular arrangement is less than the minimum required to make it viable.

Pricing Policy

All fares and other information displayed on our website are subject to availability. Once a confirmation invoice has been issued the price shown on that invoice may only vary as outlined below or if you amend your booking (see Clause 3). (a) Holiday arrangements excluding packages: While every effort is made to avoid surcharges, the right is reserved to pass on any cost increase levied by the suppliers. (b) “Packages”: Prices may only be changed to reflect government action, increase in transportation costs (e.g. airfares and cost of fuel), changes in dues and taxes (including VAT) or fees payable for services (e.g. landing taxes or embarkation/disembarkation fees at ports and airports) or to reflect fluctuations in exchange rates. In all cases the Company will absorb an amount equivalent to 2% of the invoice price (excluding insurance premiums and amendment charges). Only amounts in excess of the 2% will be passed to you.

Passport / Visas

Compulsory passport and visa information and compulsory health requirements for the journey can be either obtained from us or through your travel agent. It is your responsibility to comply with the information provided and to any loss that may arise due to failure to comply.

Suppliers’ Conditions

Please note that, as between you and any of the suppliers whose services form part of your booking, the suppliers’ standard terms and conditions will apply. This is particularly important in the case of “other holiday arrangements” where the company acts only as a booking agent between you and the relevant suppliers. The suppliers’ standard conditions may limit or exclude liability, often in accordance with international conventions. Copies of these conditions may be requested in writing, but up to 28 days must be allowed for delivery.

Rights

Please note that a flight described as “direct” will not necessarily be non-stop. All departure/arrival times are provided by the airlines concerned and are estimates only. They may change due to air traffic control restrictions, weather conditions, operational/maintenance requirements and the requirement for passengers to check in on time. The Company is not liable if there is any change to a departure/ arrival time previously given to you or shown on your ticket. It is for this reason that all clients are advised to reconfirm their flights, with the airline, 72 hours prior to departure. The Company is also unable to make any special arrangements for you if you are delayed; these matters are in the sole discretion of the airline concerned. Your ticket is your document of travel and the information on the ticket is deemed correct unless you advise the Company within 72 hours of receipt.

Special Requests

If you have any special requests, these will be passed on to the relevant supplier but cannot be guaranteed by the Company.

Departure Taxes

It is not always possible to include all departure taxes on your ticket – in some cases departure taxes must be paid locally and these are payable to the Government of the country departed and are non-refundable.

Delivery of Your Booking

The following applies to all products or services booked via our Site:

E-tickets

During the booking process, you will be given the choice of e-ticket or paper ticket. Please note that airlines have their own rules and regulations with regard to e-ticketing. Sky Direct Travel Ltd cannot be held responsible for non-compliance with these rules and regulations and strongly recommends that you check these details with your airline in advance of travel.

Ticket Delivery

Sky Direct Travel Ltd rely on the information that you provide as being accurate and therefore cannot be held responsible if your paper tickets are lost due to an incorrect address or your e-ticket does not arrive due to an incorrect email address or your junk email settings. You must notify us immediately if you change your email address or contact telephone number. In addition, please check that the name on your passport matches the name on your ticket and/or booking confirmation.

It is your responsibility to advise us if you have not received your tickets. If you hold any other booking, either with Sky Direct Travel Ltd or another agent, then it is your responsibility to advise us that you need tickets from us by a certain time. Sky Direct Travel Ltd would recommend that you do this before completing the booking.

Please note that some airlines may apply a charge and follow a specific procedure for the re-issue of lost tickets or tickets delayed in the post. This charge and procedure will vary depending on what airline you are traveling with.

Queries and Complaints relating to your Booking

Please contact our customer services team, if you have any other enquiries or complaints relating to your booking prior to departure.

If you have a complaint relating to a Travel Supplier and/or hotel during your stay, please ensure that you officially log your complaint with the relevant Travel Supplier and/or hotel prior to your return.

If you have any other enquiries or complaints relating to your booking during your stay, please contact our customer services team on your return and no later than 30 days after it giving your booking reference and all other relevant information. If we or any of our Travel Supplier’s require further information you must supply that promptly in writing. This simple procedure must be followed as we and our Travel Supplier’s need to be able to investigate the problem and, where possible, rectify it quickly. In relation to Flight+Hotel Packages your failure to comply with this procedure could result in us being unable to accept responsibility.

APIS

All airlines are required to collect Advance Passenger Information from passengers before travel to or from the USA and certain other countries. You agree to supply this information to Sky Direct Travel Ltd and consent to Sky Direct Travel Ltd passing this information to the airlines who may onward disclose it to foreign authorities. If you do not supply Advance Passenger Information, you may be refused entry to these countries. It is also important that the information is accurate so that you do not have any delay when you pass through Immigration on arrival in these countries. The information you will be asked to provide will depend on the country you are visiting but will include passport information, city and country of residence and destination address if travelling to the USA (for all travelers on your booking).

If you are travelling to a country that requires Advance Passenger information, Sky Direct Travel Ltd will ask you to fill out this information on the confirmation page after you have completed your booking. If you do not have the information to hand, Sky Direct Travel Ltd will send you an email confirmation containing a link where you can enter the information manually at any time before your departure.

Customer Behaviour

It is your responsibility to ensure that you do not behave in a way which is inappropriate or causes offence or danger to others or which risks damage to property belonging to others (including but not limited to drunkenness, air rage) whilst on your holiday or using a service/product.It is also the responsibility of the traveller to be at the airport atleast 3 hours prior to the departure of his/her time of departure of flight. If your behaviour is inappropriate and/or causes offence, or damage to others, or risks damage to property belonging to others, we and/or our Travel Suppliers (e.g. airline staff) may cancel you booking, in which case our and our Travel Supplier’s responsibility to you will cease immediately and you will not be eligible for any refunds, payments of compensation and/or any reimbursement of any cost or expenses you may incur as a result of such termination. Further, you will be liable to reimburse us for any expenses we incur as a result of such termination.

Use of the Site

The Site is provided on an ‘as is’ and ‘as available’ basis. Sky Direct Travel Ltd does not accept any liability in respect of your ability to access or use the site at any time or any interruption in that access or use or any failure to complete any transaction. Sky Direct Travel Ltd does not warrant that the Site is free from computer viruses or other properties that may cause loss or damage. 

Information on the Site

Sky Direct Travel Ltd offers all of the general information on the Site for purposes of guidance only. Please note that Sky Direct Travel Ltd may at any time change any aspect of the Site or its content, including the availability of any suppliers, features, information, database or content. You need to check with the relevant Travel Supplier, destination, embassy, or tourist office to confirm the guidance is up to date. In particular, with respect to passports, visas, and vaccination requirements, Sky Direct Travel Ltd does not guarantee that the information is always up to date and it is your responsibility to ensure that you understand and comply with all relevant passport, visa, and vaccination requirements. Sky Direct Travel Ltd does not guarantee that information on the Site (including without limitation prices, descriptions or dates) is free from errors or omissions but we will use all reasonable endeavors to correct any errors or omissions as soon as practicable once they have been brought to our attention. By way of example, the majority of hotel and other accommodation descriptions are fed directly to our Site by the Travel Supplier.

User Obligations

You agree to be bound by the following obligations, including without limitation:

  • You accept financial responsibility for all transactions made under your name or account.
  • You must be 18 years of age or over and have legal capacity.
  • You warrant that all information you provide about yourself or members of your household shall be true and accurate.
  • The transmission of threatening, defamatory, pornographic, political, or racist material or any material that is otherwise unlawful is expressly prohibited.
  • The Site and any content may not be modified, copied, transmitted, distributed, sold, displayed, licensed or reproduced in any way by you, except that one copy of the information contained within the Site may be made for personal, non-commercial use.

Denial of Access

Sky Direct Travel Ltd reserves the right to deny access to the Site at any time without notice.

Links to Third Party Web Sites

The Site may contain hyper links to external web sites owned and operated by third parties. Sky Direct Travel Ltd has no control over or association with such third party sites and no responsibility in relation to the accuracy, completeness and quality of the information contained within them. Any and all contents on these external web sites do not reflect products, services or information provided by Sky Direct Travel Ltd. You should direct any concerns regarding any external link to the site administrator or webmaster of such site.

Currency Converter

Currency rates quoted in the Site are derived from a number of sources and may not in all cases be updated daily. You may wish to verify actual rates on the date of booking. In addition, where hotels are payable on check-out, the exchange rate may have changed since the time of booking.

Copyright and Trademarks

The copyright and all proprietary rights in the Site and all content are reserved by Sky Direct Travel Ltd. The material contained within the Site is the property of Sky Direct Travel Ltd or its affiliates unless identified as belonging to third parties. The name Sky Direct Travel Ltd and any other marks, logos and graphics of Sky Direct Travel Ltd displayed on the Site are registered trademarks of Sky Direct Travel Ltd or its affiliates. Other company and product or service names displayed on the Site may be the trademarks of their respective owners.

You are not granted any right or license to use any trademarks.

Privacy Policy

The terms of the Sky Direct Travel Ltd Privacy Policy are incorporated into these Terms and Conditions. You agree to the use of personal information by Sky Direct Travel Ltd and its affiliates or third party suppliers in accordance with the terms of and for the purposes set forth in the Sky Direct Travel Ltd Privacy Policy.

Security Policy

Sky Direct Travel Ltd uses secure technology in order to safeguard personal information and financial transactions. Sky Direct Travel Ltd complies with the procedures and security standards as further set out in the Sky Direct Travel Ltd Security Policy.

ATOL

The air holidays shown are ATOL Protected by the Civil Aviation Authority, and we act as agents for licensed tour operators; the relevant ATOL number is displayed with each holiday shown. The flight bookings we make are also ATOL Protected, except when tickets for scheduled flights are sent to you within 24 hours of payment being accepted, or where your payment is made direct to airlines. ATOL Protection extends primarily to customers who book and pay in the United Kingdom. If your booking is ATOL protected, this will be clearly stated in your confirmation email. Visit www.atol.org.uk if you want to know more.

Changes to Terms and Conditions

Sky Direct Travel Ltd reserves the right to change or update the Terms and Conditions relating to use of the Site from time to time without prior notice to Users. The current version of the Terms and Conditions will be displayed within the Site from the date on which any changes come into effect. Continued use of the Site following any changes to the Terms and Conditions shall constitute your acceptance of such changes.

Governing Law

This User Agreement is between you and Sky Direct Travel Ltd and is governed by the laws of England and Wales.